Change Management Policy.
Effective Date: 27th January, 2024.
1. Introduction.
iBUBBBLY Health, LLC (referred to as "the Company") understands that change is inevitable and necessary for growth and adaptation. This Change Management Policy outlines the principles, processes, and responsibilities that govern the management of changes within the organization to minimize disruption, maximize efficiency, and ensure successful implementation.
2. Objectives.
a. To ensure that changes within the Company are effectively planned, communicated, and executed.
b. To minimize potential risks, disruptions, and negative impacts associated with change.
c. To promote a culture of transparency, collaboration, and employee engagement throughout the change process.
3. Change Management Process.
a. Identification and Evaluation.
i. Changes will be identified, evaluated, and prioritized based on their potential impact, urgency, and alignment with strategic goals.
ii. A designated change management team or individual will be responsible for assessing the feasibility, benefits, and risks associated with proposed changes.
b. Planning and Documentation:
i. A comprehensive change management plan will be developed to outline the scope, objectives, timeline, and required resources for each change initiative.
ii. The plan will include clear roles and responsibilities, communication strategies, training needs, and contingency plans.
c. Communication and Stakeholder Engagement:
i. Effective communication is crucial to gain buy-in and support from stakeholders affected by the change.
ii. Timely and transparent communication will be provided to all relevant stakeholders, including employees, customers, suppliers, and partners, to ensure awareness, understanding, and participation in the change process.
d. Implementation and Monitoring:
i. Changes will be implemented according to the defined plan, with regular monitoring and evaluation to assess progress, identify issues, and make necessary adjustments.
ii. Key performance indicators (KPIs) and metrics will be established to measure the success and impact of the change initiatives.
e. Review and Continuous Improvement:
i. Regular reviews will be conducted to evaluate the outcomes and effectiveness of implemented changes.
ii. Lessons learned from each change initiative will be documented and utilized to improve future change management processes.
4. Change Champions and Change Agents.
a. Change champions will be appointed to advocate for and support the successful implementation of change initiatives.
b. Change agents, including managers and supervisors, will be responsible for leading and facilitating the change process within their respective teams.
5. Training and Development.
a. Adequate training and development opportunities will be provided to employees to ensure they possess the necessary skills and knowledge to adapt to and support change.
b. Training programs may include change management methodologies, communication skills, and resilience-building techniques.
6. Risk Management.
a. Risks associated with change initiatives will be identified, assessed, and managed throughout the change process.
b. Mitigation strategies and contingency plans will be developed to address potential risks and minimize negative impacts.
7. Change Request Process.
a. A defined change request process will be established to ensure that all proposed changes are appropriately evaluated, approved, and prioritized.
b. Change requests will be submitted through an established channel, providing necessary details, justification, and impact analysis.
8. Compliance and Consequences.
a. Compliance with this Change Management Policy is mandatory for all employees and individuals associated with the Company.
b. Failure to adhere to this policy may result in disciplinary action in accordance with the Company's disciplinary policy.
9. Communication and Awareness.
a. This Change Management Policy will be communicated to all employees, contractors, suppliers, and other relevant individuals or entities associated with iBubbly Health, LLC.
b. The policy will be made readily accessible on the Company's intranet or other appropriate platforms.
Signed: M.Nsanta
_____________________________
Founder and Principal
iBUBBBLY Health, LLC.